Lost or Damaged Materials Policy

LOST OR DAMAGED MATERIALS POLICY

Library materials are purchased with resources provided by the generosity of library donors and grant funds. The Board of Trustees and the Library Director are charged with the responsibility of providing a diverse mix of materials and formats and insuring their availability for the use of the community.

Each item in the library collection represents an investment in acquisition, preparation, record keeping, cataloging, fees, and staff and volunteer time. It is the responsibility of the borrower to safeguard library materials while in their care and return them when due.

When an individual fails to return library materials or returns them with damage that limits the use or life of the item, the borrower will be charged for the value of the item.

Lost materials

  • An invoice shall be mailed to the borrower for materials not returned to the library within 6 weeks of their due date.
  • The invoice shall state the title, due date, and fee due.
  • The library material must be returned or the fee paid within 30 days of invoice or library privileges will be suspended.

    Damaged materials

  • When library materials are damaged beyond normal wear that limits the use or life of the article, the borrower shall be charged for the replacement of the item.
  • Failure to reimburse the library for the cost of the material within 30 days shall result in the suspension of the borrower’s library privileges.

    Fees

  • The fee for a lost or damaged item is equivalent to the purchase price or the current replacement cost for the item at the discretion of the librarian.
  • A processing fee of $5.00 may be charged to compensate for the time and materials necessary to order, cover, barcode, label, catalog and otherwise prepare the material for circulation.